Process Intelligence Meets Modern Automation
Vaarso helps organisations document SOPs, capture how work actually happens directly from teams, and find modern ways to automate for best KPI results.
Bridging the Gap Between Design and Reality
In every organisation, there are two versions of every process: the one written in the SOPs (the Reference Model) and the one actually performed by people (the Process Model). The gap between them is where efficiency is lost, compliance is breached, and opportunities are missed. We exist to close that gap. By enabling organisations to document SOPs, define granular tasks, and rigorously compare the reference model against the process model, we reveal the truth about your operations. We then empower you to adapt what is actually working in real life and visualise clear opportunities for optimisation through modern automation and AI augmentation.
Document & Define
Establish your baseline.
It starts with clarity. Our platform allows organisations to rigorously document their Standard Operating Procedures (SOPs) and define individual tasks. This creates your Reference Model—the 'perfect' version of how things should be done. By digitising this knowledge, we create a standard against which reality can be measured.
SOP Documentation Interface
Showcase the interface for documenting SOPs and defining tasks.
SOP Documentation Interface — Showcase the interface for documenting SOPs and defining tasks.
Compare & Validate
Reference Model vs. Process Model.
This is where the magic happens. Teams record how work actually unfolds inside Vaarso, creating an up-to-date Process Model. We overlay those lived workflows onto your Reference Model to instantly highlight deviations, bottlenecks, and workarounds. You see not just what you *think* is happening, but what is *actually* happening.
Reference vs. Process Model
Visual comparison showing the 'planned' path vs. the 'actual' path taken by users, highlighting deviations.
Reference vs. Process Model — Visual comparison showing the 'planned' path vs. the 'actual' path taken by users, highlighting deviations.
Visualise & Augment
Modern Automation & AI.
Data without action is just noise. We provide powerful visualisations to help you identify the most impactful opportunities for improvement. Whether it's adapting your SOPs to match a more efficient real-world workflow or deploying AI agents to handle repetitive tasks, Vaarso guides you to the modern automation route that yields the best KPI results.
AI Optimization Dashboard
Dashboard showing AI suggestions for automation and expected KPI improvements.
AI Optimization Dashboard — Dashboard showing AI suggestions for automation and expected KPI improvements.
Our Core Values
Truth in Data
We believe that you cannot improve what you cannot measure. We expose the reality of operations by asking teams to capture their true workflows, moving beyond assumptions to data-backed insights.
Adaptive Excellence
The real world is messy and constantly changing. We value systems that adapt to reality rather than forcing reality to fit a rigid model. If a process deviation works better, we help you adopt it.
Human Augmentation
We don't just automate to replace; we automate to elevate. By handling the mundane through AI and modern automation, we free your team to focus on high-value, creative problem solving.
Our Vision
Total Operational Transparency
A world where every organisation has complete visibility into their workflows, eliminating hidden bottlenecks and shadow processes.
Impact: 100% Process VisibilityThe Self-Optimising Enterprise
Organisations that don't just run processes but continuously learn from them, automatically suggesting and implementing improvements.
Impact: Continuous KPI ImprovementEmpowered Workforce
Teams that are supported by intelligent systems, where finding information and executing complex tasks is seamless and intuitive.
Impact: 40% Higher Employee SatisfactionThe Road Ahead
Foundation of Truth
Establish industry-leading manual process capture capabilities for SOP comparison.
Deep Insight
Enable advanced visualisation of process deviations and optimisation opportunities.
Intelligent Automation
Deliver one-click AI augmentation and modern automation for identified inefficiencies.